Fee follow-up

    Automate school fee reminders on WhatsApp

    A school fee reminder on WhatsApp is a message to the guardian's phone about dues, with a way to pay. In Acadika, AI drafts a gentle or firm reminder based on your reminder policy, staff approve it in a queue, and it carries a no-login pay link and the school's UPI details. WhatsApp sending is built and rolling out to schools in phases.

    See pricing

    Included in the Core plan and above, from ₹10,000/year + ₹3 per student per month (+ GST).

    What you get with Acadika

    Reminder policy

    Set the rules for when families are reminded about overdue fees, so follow-up does not depend on someone remembering.

    Gentle or firm, drafted by AI

    AI writes the reminder in a gentle or firm tone to match how late the payment is. This is part of the Staff AI plan.

    Approval queue

    Drafted reminders wait in a queue. Staff review them and approve before they go to parents.

    Pay link, no login

    Each reminder carries a pay link that opens without a login and shows the school's UPI details.

    UPI and "I've paid" claims

    Families can pay on the school's own UPI QR or UPI ID. Staff confirm the claim and a receipt is created.

    Consent and opt-out

    Messages go to guardians' phones, and a STOP reply is honoured.

    How it works

    1. 1

      Set the reminder policy

      Choose when overdue families should be reminded.

    2. 2

      Review the drafts

      Acadika drafts a reminder for each family. Open the approval queue and edit or approve.

    3. 3

      Send with a pay link

      Approved reminders go to the guardian on WhatsApp (rolling out) with a pay link and UPI details.

    4. 4

      Confirm payments

      When a family pays by link, the invoice updates. For UPI claims, staff confirm and the receipt is created.

    How do schools automate fee reminders on WhatsApp?

    Schools automate fee reminders by setting a reminder policy once, then letting the software prepare each message. In Acadika the policy decides who is due a reminder, AI drafts the text in a gentle or firm tone, and staff approve the batch. Nothing reaches a parent until it has been approved.

    Each message includes a pay link, so the parent can pay in a few taps without creating an account.

    Is WhatsApp sending live in Acadika?

    WhatsApp sending is built and is rolling out to schools in phases. Until it reaches your school, the reminder queue, drafts, pay links and UPI flow still work, and the same fee data drives every message. Ask the team for the current status for your school.

    Acadika does not send fee reminders by SMS.

    Frequently asked questions

    Set a reminder policy in Acadika, let AI draft gentle or firm reminders for overdue families, and approve them in the queue. Each message carries a pay link. WhatsApp sending is rolling out, so confirm availability for your school.

    Related

    Fee managementSchool fee management software: fee structures, bulk invoices, concessions, late fees, UPI pay links, receipts and defaulter reports.Parent communicationSchool communication software: AI-drafted circulars with Punjabi translation, broadcasts, Smart Inbox and parent WhatsApp messages (rolling out).Nova AI assistantNova is a voice and chat AI assistant for school admins and teachers. It marks attendance, covers absent teachers, issues fee invoices and drafts circulars.For school adminsSchool admin software for the office: timetable, substitutions, exams, fees, circulars and complaints in one place, with Nova doing routine work.School ERP softwareAI-first school ERP for CBSE, ICSE and state board schools: timetable, substitutions, exams, attendance, fees, circulars and complaints. Public pricing.

    See Acadika running on your school's data

    Pilot schools get special pricing and help moving their data in. Tell us about your school.

    Last updated